How to manage your address book in RoundCube

How to manage your address book in RoundCube

RoundCube includes a built-in Address Book feature that allows you to store, organize, and manage contacts efficiently. Below is a step-by-step guide on how to add, edit, delete, and organize your contacts in RoundCube.

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1. Accessing the Address Book

1. Log in to your RoundCube Webmail.
2. Click on the “Address Book” icon in the top navigation menu.
3. The Address Book interface will open, showing your saved contacts.

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2. Adding a New Contact

To add a new contact:

1. Click the “+” (Add Contact) button in the top-left corner.
2. A contact form will appear where you can enter details:
   • Name
   • Email Address
   • Phone Number
   • Company Name
   • Address
   • Notes (for additional details)
3. Click “Save” to store the contact.

📌 Tip: You can add multiple email addresses for a contact by clicking “Add Email”.

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3. Editing an Existing Contact

If you need to update contact information:

1. Select the contact you want to edit.
2. Click the “Edit” (pencil icon).
3. Modify the necessary fields (e.g., phone number, email).
4. Click “Save” to update the contact.

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4. Deleting a Contact

If you want to remove a contact:

1. Select the contact from your Address Book.
2. Click the “Delete” (trash icon).
3. Confirm the deletion when prompted.

📌 Note: Once deleted, contacts cannot be recovered unless you have a backup.

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5. Creating and Managing Contact Groups

To organize your contacts into groups:

Create a New Group:

1. In the Address Book, click “Manage Groups” (three-dot menu).
2. Click “Create Group”.
3. Enter a Group Name (e.g., “Work”, “Family”, “Clients”).
4. Click “Save”.

Add Contacts to a Group:

1. Select the contact you want to add.
2. Click “Edit Contact”.
3. Choose the Group from the dropdown list.
4. Click “Save”.

Remove a Contact from a Group:

1. Open the group.
2. Select the contact.
3. Click “Remove from Group”.

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6. Importing Contacts into RoundCube

If you have contacts stored in another email client, you can import them into RoundCube.

How to Import Contacts:

1. Click “Import” in the Address Book.
2. Choose the CSV or vCard (.vcf) file from your computer.
3. Click “Upload”.
4. Review the imported contacts and confirm.

📌 Tip: Ensure the CSV file follows this format: Name, Email, Phone.

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7. Exporting Contacts from RoundCube

To backup or transfer contacts to another email client:

1. Click “Export” in the Address Book.
2. Select the format (CSV or vCard).
3. Click “Download” to save the file.

📌 Tip: Use CSV for Outlook & Gmail, and vCard for Apple Mail.

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8. Searching for Contacts in the Address Book

To quickly find a contact:

1. Use the search bar at the top of the Address Book.
2. Type the name or email address.
3. The list will filter to show matching contacts.

📌 Tip: Use filters to sort contacts by groups, email, or company.

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9. Synchronizing Contacts with Other Devices

If you want to access your RoundCube contacts on your phone or computer:

1. Use CardDAV sync to connect RoundCube with Google Contacts, Apple Contacts, or Outlook.
2. Contact your webmail provider for the CardDAV server address.
3. Use a CardDAV app to sync contacts across devices.

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Final Thoughts

Using RoundCube’s Address Book efficiently helps keep your contacts organized, accessible, and backed up. Whether you’re importing, exporting, grouping, or syncing, these steps ensure you manage your email contacts smoothly.

This tutorial assumes you’ve already logged in to RoundCube webmail

Now let’s learn how to manage our address book

1) Click the Address Book link here

This is the address book, which lists all contacts we choose to include in our address book

2) By selecting a specific contact, their details will display here in the right window

3) We can add a new contact to our address book by clicking here…..

4) ….. and filling in the contact’s information

5) Click Save

6) You can edit any of your contacts by highlighting them, then clicking the Edit Contact button

7) To remove a contact from the address book, highlight it…..

8) ….. then click the Remove icon

With a contact selected, you can click the Compose Mail To icon here to send them an email

9) Or if you want to send an email to multiple contacts, hold down your CTRL key while selecting multiple contacts…..

10) ….. then click the Compose Mail To icon

As you can see, the Compose Email window has opened, and our two contacts have automatically been inserted into the Recipient field

This is the end of the tutorial. You now know how to manage the address book in RoundCube