How to mark messages in RoundCube

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How to Mark Messages in RoundCube Webmail

RoundCube Webmail provides various options to mark, flag, and categorize your email messages for better organization. Below is a step-by-step guide on how to mark messages in RoundCube.

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1. Mark Emails as Read or Unread

If you want to change the read status of an email:

Method 1: Using the Toolbar

1. Login to RoundCube Webmail.
2. Open your Inbox (or another folder).
3. Select the email(s) you want to mark.
4. Click the “More” button in the top menu.
5. Choose:
   • “Mark as Read” – If the email is currently unread.
   • “Mark as Unread” – If the email is currently read.

Method 2: Right-Click Menu

1. Right-click on the email.
2. Select “Mark” → “As Read” or “As Unread”.

Method 3: Keyboard Shortcut

• Press M on your keyboard to toggle between read and unread.

Enhancing Your Email Security in Roundcube: Encryption and Digital Signatures

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2. Flag Emails as Important (Star/Flag)

To highlight important emails, you can use a flag (star).

Method 1: Using the Star Icon

1. Open your Inbox.
2. Locate the email you want to mark as important.
3. Click the “Star” (flag) icon next to the email subject.
4. The email will now be flagged as important.

Method 2: Using the Right-Click Menu

1. Right-click on the email.
2. Choose “Mark” → “Flagged”.

Method 3: Keyboard Shortcut

• Press Shift + S to toggle the flagged status.

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3. Categorize Emails with Labels

RoundCube allows you to assign color-coded labels to emails for better organization.

To Add a Label:

1. Select the email(s) you want to categorize.
2. Click “More” in the top menu.
3. Hover over “Label”, then choose a color-coded category (e.g., “Work”, “Personal”).

To Remove a Label:

1. Right-click on the email.
2. Go to “Label”, then select “None” to remove it.

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4. Mark Emails for Deletion (Trash)

If you want to mark emails hosting for deletion without removing them immediately:

1. Select the email(s).
2. Click the “Delete” button (or press Delete on your keyboard).
3. The email will be marked with a strikethrough line but won’t be deleted until you empty the Trash.

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5. Mark Emails for Follow-Up

If you want to remind yourself to follow up on an email, flag it and label it as “Important”.

1. Flag the email using the Star icon.
2. Apply a Label (e.g., “Follow-Up” or “Urgent”).
3. Move it to a custom folder if necessary.

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6. Use Filters to Auto-Mark Messages

You can configure RoundCube Filters to automatically mark incoming emails based on sender, subject, or keywords.

How to Set Up a Filter:

1. Click “Settings” in the top-right corner.
2. Select “Filters” from the left menu.
3. Click “Create a New Filter”.
4. Set conditions (e.g., If “From” contains “boss@example.com“).
5. Choose an action:
   • Mark as Read
   • Flag as Important
   • Move to Folder
6. Click Save.

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Final Thoughts

Using flags, labels, read/unread status, and filters in RoundCube helps you stay organized and manage emails efficiently. 🚀

Let me know if you need more help! 😊

Both messages in the Inbox folder are currently marked as “Read“… you can tell this because the text is regular instead of bold

1) Let’s highlight one of the messages

2) Click the Mark Messages icon

3) Let’s choose to mark this message as “Unread”

The message is now marked as unread (since its text is bold), and our inbox shows 1 message as being unread

Selecting an unread message automatically changes its status to “Read“….. but if the message was already selected, you can mark it as “Read” by choosing the option in the Mark Messages icon

This is the end of the tutorial. You now know how to mark messages as read or unread in RoundCube